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Engineering Challenge Camp FAQs

By what date do you need the non-refundable camp deposit?

All deposits should be received within two weeks of registering online. Once the deposit is received, we will secure your camper's spot. A receipt will be emailed to the parent email address you registered with. Camps fill on a first come, first served basis. The deposit amounts are:

Elementary Camp: $100 non-refundable deposit

Middle School Camp: $150 non-refundable deposit

High School Camp: $200 non-refundable deposit

When is my full payment due?

For all camps, a non-refundable deposit is due within two weeks of registering online, and all fees need to be paid in full within two weeks of the first day of camp. Your deposit is applied to the total cost of camp. Full payments are non-refundable

Are my camp fees refundable before camp?

All camp fees are non-refundable because we plan activities, staffing decisions, and meal plans based on registration. We pay most of these expenses up front and cannot adjust once we make payment. Therefore, we do not refund camp fees.

My camper will need financial aid to attend an Engineering Challenge Camp. Is that available?

A limited amount of financial aid is available to help campers experience this opportunity. If financial aid is necessary, you will need to register for camp first and then please contact us.

When do we pay the full camp fee?

Camp fees need to be paid in full within two weeks of the first day of camp. Full payment can be mailed in earlier to:

Engineering Challenge Camps
c/o Julie Gruber
1306 Evansdale Drive
Morgantown, WV 26506

Who should I make my check out to?

Please make checks payable to West Virginia University.

My middle/elementary school camper is going to do the day camp option, what time should I drop him/her off and pick him/her up?

Day camp will run from 9:00 a.m.-5:00 p.m., unless otherwise noted that day. Please drop your child off at the appropriate location early enough that we can start our 9 a.m. activities on time. If you need to drop your child off early, arrangements can be made. Pick up is at 5:00 p.m. If you are late for pick up more than twice in a week, this could prevent your camper from being eligible for camp in future years.

Am I allowed to stay with my young camper throughout the day?

Parents are not permitted to attend the camp activities with the campers. You are welcome to stay with the camper until camp activities begin, but then the campers will move to the scheduled room. If your child needs to call home or get in contact with you that day, we will make accommodations for him or her.

Can my camper drive him or herself to camp?

Campers will need to be dropped off at camp because they will need to be signed in and out each day.

My camper has dietary restrictions or severe allergies, what should I do?

If your camper has dietary restrictions/allergies, please let us know as soon as possible so that we can work with dining services to have an adequate meal prepared for your camper. We will try to meet all dietary needs, within reason. Parents of campers with allergies will be contacted prior to camp by camp coordinators to ensure your child will have adequate options at camp.

What is the curriculum for the Engineering Challenge Camps?

This year's curriculum is still in development. You can see past agendas at the bottom of the camp registration page.

Someone other than a parent/guardian is picking my camper up. Is this okay?

If someone other than a parent/guardian is picking a camper up, a signed note from a parent is required. In the note please include the name of the person who is picking up the camper. The person picking the camper up will also need to provide a photo ID.

What happens if my camper wants to or has to leave camp early?

If a camper decides to leave camp early for any reason (including being asked to leave for behavioral issues), there is no refund. A parent or guardian will be contacted to pick the student up. If a camper is dismissed due to behavioral reasons, there is no refund.

On the final day of the high school and middle school camps, there are presentations/expos. Are parents/guests allowed to attend these presentations?

Each Friday of camp (for high school and middle school camps), there is a presentation or project expo by campers of a project or experience that they had at camp. Parents, siblings and other guests are encouraged to join us at camp to watch these presentations!

Where are the final presentations held?

The final presentations/expo for middle and high school camps are held in the Engineering Sciences Building ESB and the atrium. There is not a final presentation for elementary camps.

What happens if there is an emergency and I need to speak with a camp coordinator or counselor?

All parents are given office and cell phone numbers for Julie Gruber, Norman Mihelic and camp coordinators. Please feel free to call in case of emergency. We will also provide you with the lead counselor's contact information closer to camp.

If you have any other questions, please contact Julie Gruber at or call 304-293-0399.